REDUCE THE SIZE OF YOUR MAILBOX – SORT EMAILS BY SIZE (KB00003)
Reduce the size of
your mailbox quickly by eliminating large attachments. Sort your messages by size, review the messages and
delete any emails that you do not need.
Large attachments take up a lot of space and clog your mailbox. Many, if not all, of the files in your email are likely already attached to files in Encompass and should not be kept in your email! AND - PLEASE DELETE ITEMS FROM TRACH AND DELETED ITEMS
To Sort by Size
Open one of your Outlook Folders (Inbox
or Sent are where I would start).
Click
on “By” and click on Size.
Your emails will be
sorted into categories including, Enormous, Huge, Medium and Small. You
can click the arrow next to the word Size to assort by Ascending or Descending.
Focus
on the Enormous and Huge Emails and try to delete as many of them as possible. If you need the
attachment, please save it to a file in your File Explorer or you can copy
(right click on the email and select copy) and paste the entire email into a
file on your computer.
If you copy an email
to a file, it will always be there and it will open up in outlook when you need
to see it, resend or review.
Related Articles
REDUCE THE SIZE OF YOUR MAILBOX – OUTLOOK EMAIL ARCHIVING (KB00002)
Archiving helps manage the space in your mailbox or on the e-mail server that you are using by automatically moving items to an archive location. You can Manually (instructions below) or Automatically Archive Depending on the options, AutoArchive ...REDUCE THE SIZE OF YOUR MAILBOX – OUTLOOK EMAIL FOLDER CLEANUP (KB00001)
In Outlook, there is a way to get rid of all the duplicated messages, without losing any vital information. As an added benefit, removing the duplicate messages cuts down on the amount of space being taken up in your Outlook account. Cleaning up your ...RACKSPACE EMAIL - ADDING A SIGNATURE (KB00025)
Adding Rackspace Signature Please follow this link for instructions: Add a signature to Rackspace Email - Adding Image to your signature (you can only add one image) You can obtain the FFI Logo image file from Marketing ...EMAIL - SETTING AUTO-REPLY IN RACKSPACE (KB00013)
When you are going to be away from the office for an extended period of time, you may want to set an automatic reply so that people trying to contact you know that you are unavailable. IMAP email users (those who can get email through Racksapce ...EMAIL ON PHONE (KB00023)
RACKSPACE EMAIL ON YOUR PHONE You can get personalized instructions for setting up your email on your phone by doing the following Go to https://emailhelp.rackspace.com/ Enter your (Name)@1stfinancialinc.com email address and password You must use ...